10 Best Notion Alternatives 2024

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Notion is a widely used all-encompassing system and one of the leading project management platforms making waves in the digital landscape. 

However, it may not be suitable for all, which is why in this article, we explore some Notion alternatives that can help you equally without being heavy on the pockets or overwhelming to navigate. 

What is Notion?

Notion is often defined as an all-in-one workspace that combines various organizational features under one application to allow users to efficiently organize tasks, plan future activities, and share notes with other team members. 

This versatile platform, launched in 2016 was created with the intent to replace multiple work-related tools with one unified application that could do it all. 

Many consider Notion one of the top note-taking apps. It performs a wide range of tasks, including documentation, building company wikis and knowledge bases, managing tasks and projects, creating collaborative documents, and more. 

Some of the most notable features of the platform include:

  • Database creation which can be tailored to suit the particular needs of the business or the project. 
  • Tables and Kanban Boards are another notable feature that allows users to visualize workflows and organize all of the data in the form of spreadsheets. 
  • The web Clipper features introduced by Notion makes it simple for users to save articles or web pages and integrate them directly into Notion which can be highlighted and annotated for further use. 
  • The API feature of Notion is ideally suited for developers, enabling them to create tailored integrations. 

Notion is widely used by companies, freelancers, students, educators, and regular people for personal and business purposes. 

X Best Notion Alternatives

In this section we will share 10 best Notion alternatives, detailing how each of them is unique and more. So, let’s dive in!

1. Obsidian 

Obsidian is an open-ended alternative for Notion which allows users to leverage plugins for customizing their note-taking experience. Compatible with Windows, Android, Linux, and Mac, this is a versatile notion alternative which can be used for extensive note-taking. 

Best Features: 

  • You can link your notes
  • No dependence on cloud
  • Can be used as a simple notepad
  • The notes can be jotted as plain text. 
  • Can be used offline
  • Many plugins

Obsidian Limitations:

  • Regular maintenance
  • Slightly complex to learn

Obsidian Pricing: 

Basic Features: Free

Advanced Features: starting at $8/month. 

Paid Plans: $25/ month

Obsidian Ratings and Reviews

Rating on Capterra: 4.8/5

2. Zoho

Zoho is another one of the top task management apps which offers users a distinct array of tools to suit business, collaboration, and productivity functions. This is a prominent project management tool which acts as a suitable Notion alternative because of features like Zoho Projects, Zoho Wiki, Zoho Docs, and more, essentially containing all key Notion features. 

Zoho Best Features

  • Affordability
  • Customization Options
  • No user experience and knowledge needed
  • Built-in Messaging capabilities

Zoho Limitations

  • Inadequate customer support 
  • Limited storage capacity
  • Minimal third-app app capabilities

Zoho Price

Basic Plan: Free

Premium Plans: $4/month, per user

Enterprise Plans: $9/ month, per user

Zoho Reviews and Ratings: 

Rating on Capterra: 4.2 /5

3. Evernote

Evernote is another one of the popular paid Notion alternatives which was, in fact, one of the biggest Notion competitors when first launched. This note-taking app is perhaps the most straightforward and flawless one out there. It’s simple, intuitive, offers unique note-taking features like drawing, sketching, and even document scanning. Talk about simplifying work! 

Evernote Best Features 

  • Effortless Note-taking
  • Web clipping 
  • Seamless multi-device note syncing 
  • Customizable 

Evernote Limitations 

  • Relatively expensive
  • Free version not useful 
  • AI features are unreliable

Evernote Pricing 

Basic Version: Free

Advanced Features: Starting $10.83/ month

Evernote Rating and Reviews

Rating on Capterra: 4.4 /5

4. Asana 

Asana is one of the top workspace apps and a great Notion alternative. This cloud-based platform stands out for its ability to streamline project management tasks by allowing managers to monitor teams, set deadlines, enhance productivity, and carry-out managerial tasks like file sharing, calendar creation and sharing, and others easily. It also offer Kanban boards, similar to Notion along with several format views, workload views, as well as Gantt Charts, which is unique to it. 

Asana Best Features: 

  • Unique tools and features
  •  Compatible with iOS and Android
  • Exquisite free plan 
  • In-built messaging capacity

Asana Limitations 

  • Expensive
  • No support for phones
  • No provision for setting multiple task delegations

Asana Pricing

Basic Plan: Free

Premium: $10.99/ month

Business: $24.99/ month

Asana Ratings and Reviews: 

Rating on Capterra: 4.5/ 5

5. Airtable 

Airtable is a customization-friendly note-taking and data management and organization tool. This tool became popular because of its colorful design and unique feature offerings including data organization tools like spreadsheet-like tabular data organization tools, Kanban boards, galleries, timelines, and calendars. 

Airtable Best Features

  • Simple to use
  • Multiple templates 
  • Visually attractive
  • Seamless collaboration
  • Smooth integration with external apps 

Airtable Limitations 

  • Expensive 
  • Minimal internal communication capabilities

Airtable Pricing 

Basic: Free 

Team: $20/ month per seat

Business: $45/ month

Airtable Ratings and Reviews

Rating on Capterra: 4.7/ 5 

6. Smartsheet 

Smartsheet stands out as one of the best collaboration tools when considering Notion alternatives for project management. Its myriad of template options and features like calendar sharing, creating lists, and automating complex tasks make it unique in this segment. 

Smartsheet Best Features 

  • Endless customization
  • Extensive data protection mechanisms
  • Robust analytics tools

Smartsheet Limitations 

  • Add-ons needed for project tracking 
  • Real-time updates lacking

Smartsheet Pricing

Pro: $7/ month

Business: $25/month, per user

Smartsheet Reviews and Ratings

Rating on Capterra: 4.3/ 5 

7. ClickUp

The ClickUp project management tool is among the best Notion alternatives allowing many similar capabilities at lower prices than Notion including collaboration, project monitoring, workflow automation, calendar syncing, real-time editing, and much more. Its Kanban-style boards, and Gantt charts make it even more favorable. 

ClickUp Best Features

  • Unlimited customization
  • Numerous automation tools
  • Simple data importation
  • Hassle-free monthly plans

ClickUp Limitations

  • Complex to learn
  • Time-tracking feature is unrefined

ClickUp Pricing

Unlimited Plans: $7/ month

Business: $12/ month

ClickUp Ratings and Reviews

Rating on Capterra: 4.6/ 5

8. Teamwork 

Teamwork is a great Notion alternatives for teams, allowing extensive project management capabilities with features like Teamwork Desk, Teamwork Chat, and Teamwork CRM among others. This platform offers a 30-day free trial period post which users can opt for any of its plans. This tool makes project management a simple task through its seamless collaboration capabilities

Teamwork Best Features

  • Free trial period
  • All paid plans have ample storage capacity 
  • User-friendly and intuitive
  • Exceptional customizability

Teamwork Limitations

  • Relatively expensive
  • Slower run time
  • Security features are inadequate for lower price tiers

Teamwork Pricing

Starters: $5.99/ month

Deliver: $9.99/ month

Grow: $19.99/ month

Teamwork Ratings and Reviews

Rating on Capterra: 4.5/ 5

9. Monday.com

monday.com is among the top Notion alternatives for small businesses and startups for cloud-based project management undertakings. This platform offers abundant customization options for workflow automation, and management of several projects phases.

monday.com Best Features

  • Ready-to-use templates
  • Extensive customization
  • Visual dashboard
  • Attractive design 

monday.com Limitations 

  • Minimum user requirement
  • No tracking features for lower price plans
  • Inability to assign comments

monday.com Pricing 

Basic: $8/ month

Standard: $10/ month

Pro: $16/ month

monday.com Ratings and Reviews

Rating on Capterra: 4.6/5 

10. Wrike 

Wrike is a comprehensive project and workflow management tool which offers a visual dashboard for boosting productivity and real-time collaboration. It simplifies digital asset creation and allows task exchanges, and messaging among teams.

Wrike Best Features

  • Create unlimited projects on free plan
  • Numerous AI-based features
  • Collaboration with third-parties
  • Customization options

Wrike Limitations 

  • Pricey for advanced features and add-ons

Wrike Pricing 

Teams: $9.80/ month

Business: $24.80/ month

Wrike Ratings and Reviews

Rating on Capterra: 4.3/ 5

Choosing the Right Notion Alternative

If you think that Notion is the only platform worth using because of all the hype, you may be wrong. Although it may be loved by a lot of people, it might not really be useful for your needs. 

Therefore, it is time to reassess your requirements and choose an alternative that matches your particular needs. 

Some factors to consider are:

  • Whether you have the budget to meet the Notion pricing plans or not.
  • Do you require an all-in-one workspace, or do you need specific features
  • Are the template options and customization features on Notion suitable for your needs?
  • What are your requirements when it comes to databases? 
  • Assess your requirements for mobile compatibility features
  • What are the key features you need for your tasks
  • Do you need team collaboration features? 

These were our picks for best Notion alternatives

While Notion has its own fan following for valid reasons, it might not be suitable for everyone. As an all-in-one workplace, it does offer uniqueness and endless versatility, but this customizability and flexibility is exactly what sometimes becomes overkill for some users. 

So, if that sounds relatable to you, it might be time to check out one of the many alternatives to Notion mentioned above that fits your particular needs. All of these offer a unique and streamlined approach, which can be very useful for enhancing productivity and maintaining overall efficiency.